School-IMS for School Administrators: Setup, Timetable & Facilities

Before anything else works, the school tells School-IMS who it is and how to behave: the School Information screen, General Preferences (19 settings, 7 tabs, plus the huge Allowed-Modules checklist), currencies, mail/API integrations, and custom fields.

• Editing School Information Preview · 16 min
• General Preferences: 19 settings, 7 tabs, and everything they unlock Preview · 24 min
• Currencies, Mail Providers and School API Keys · 18 min
• Custom Fields: capturing what the standard form doesn't · 20 min

The academic calendar is the school's master timeline — timetable, fee billing and report cards all key off it. This module covers term dates, holidays and events, term/session names, and the 8-phase year-end transition.

• The Academic Calendar: terms, holidays, events and exam periods Preview · 18 min
• Term and Session Names · 12 min
• The Academic Year Transition, phase by phase · 24 min

The academic organisational backbone — verified against a real 22-class roster, a real subject-teacher assignment, and a real 8-department list that turns out to be much simpler than the guide's richer claims.

• Classes: types, groups and the class itself Preview · 20 min
• Class Pupil Transfer: promoting, moving and merging classes · 20 min
• Subjects and assigning teachers to them · 16 min
• Departments: the real screen, and the guide's richer claims · 14 min

Building the school week — real period times, the real Auto-Generate Timetable screen and its confirmation toggle — then setting up a formal examination on top of it.

• Periods, days and timetable entries Preview · 18 min
• Auto-generating a timetable — and keeping it running · 22 min
• Setting up an examination: timetable, venues, seating, invigilation · 20 min

Who can sign in and what they can do — the staff-first rule, a real privilege-template list that settles the guide's biggest internal disagreement, and the audit trail behind every action.

• Registering a user: the staff-first rule Preview · 16 min
• Roles and privileges: the guide's five different answers · 22 min
• The Activity Log: reading the audit trail · 18 min

Every adult who works at the school, on one 5-tab form — verified with real staff names — plus the two competing models the guide gives for how staff clock in and out.

• Registering and managing staff Preview · 20 min
• Staff Time Attendance: four screens, two competing models · 16 min
• Worked scenario: onboarding a new teacher, start to finish · 18 min

For schools with more than one site — the real, simple Register Branch screen, the 110-setting Branch Preferences override, and standing up a second campus end to end.

• Registering a branch Preview · 14 min
• Branch-specific preferences and inter-branch transfers · 18 min
• Worked scenario: standing up a second campus · 16 min

The three catalogues every other module draws from — a real 23+ item fee list, a real dual grading scale, and a real behavioural-entry model that surprises both guide pages that describe it.

• The fee catalogue Preview · 18 min
• Score grades: a scale with no gaps and no overlaps · 18 min
• Behavioural entries, and preparing a new term end to end · 20 min

Everything the school sends automatically or in bulk — gateway setup, the real Automation Rules builder, six real published announcements, and moving data in and out.

• Email and SMS gateway configuration Preview · 16 min
• Automation rules: trigger, condition, action · 20 min
• Announcements and the communication hub · 16 min
• Data import and export · 16 min

The real, verified Gate & Visitors screen — simpler than any single guide page describes, but with a pupil gate-pass feature none of them mention at all — plus the blacklist and lockdown procedures.

• Registering a visitor, and the gate pass Preview · 18 min
• The blacklist and emergency lockdown · 16 min
• Worked scenario: a full visitor day, sign-out to reconciliation · 16 min

Boarding and buses — the real Transport screen, and a real screenshot that settles, once and for all, which of the guide's three incompatible hostel hierarchies is actually true.

• Transport: routes, vehicles and pupil assignment Preview · 16 min
• Hostel: the guide's three hierarchies, and which one is real Preview · 22 min
• Worked scenario: allocating a boarder and linking the fee · 16 min

Where physical items live, what happens when everything needs to be undone, the screens even this course could not verify — and a closing checklist tying the whole course together.

• Stores: registering locations vs. tracking items Preview · 14 min
• Backups and Super-Admin Tasks: what's verified, what isn't · 20 min
• Worked scenario: a new administrator's first month · 18 min