Hospital-IMS for HR & Payroll Officers

How the Human Resources module is laid out on the live tenant, the order in which HR data must be built, and the foundation screens every later process depends on: departments, levels, positions, supervisors, country and jurisdiction.

• The HR and payroll map of Hospital-IMS Preview · 20 min
• Departments and pay levels · 10 min
• Positions, supervisors, jurisdiction, employer codes and the audit log · 22 min
• Worked scenario: standing up a new maternity establishment · 15 min

Create staff one at a time on Register Staff, fill the payroll and classification fields that payroll v2 depends on, bulk-import a cohort by CSV, find and verify staff on View Staff, broadcast mail or SMS.

• Register Staff: identity, employment and contact · 14 min
• Payroll and classification fields on the staff record · 14 min
• Bulk import, View Staff and staff broadcasts · 12 min
• From staff record to login: the Doctor picker and who needs a user · 15 min

The full HR Recruitment pipeline as it runs live: raise and approve a requisition, publish a posting to the public careers page, bring applicants in, screen and move them through stages on the applicant page and the Kanban.

• Raising and approving a hiring requisition · 12 min
• Job postings and the public careers page · 10 min
• Applicants, talent pool, stages and the Kanban · 20 min
• Interviews, feedback and offers · 22 min
• Hire (Convert) and the hand-off to onboarding · 18 min

Everything between hire and exit: onboarding checklists and templates, asset issue and return, probation confirmation, resignation, exit interview, final settlement and reference letters, the HR document store with letters and e-signature.

• Onboarding checklists and company assets · 12 min
• Probation, resignation, exit and final settlement · 20 min
• HR documents, letters and e-signature · 18 min
• Learning: courses, sessions, enrolment, certification and budget · 18 min

The classic Staff Time Attendance register and the HR Biometric capture layer: devices, device health, staff mappings, shifts and rosters, face recognition, geofencing and mobile punch, the punch audit.

• The classic attendance register · 10 min
• Devices, device health and staff mappings · 12 min
• Shifts and rosters · 10 min
• Face recognition, geofencing and mobile punch · 18 min
• Override Punch, punch audit and the Late/OT queue · 20 min

Stand up and run leave: leave types, public holidays and accrual rules, the balance ledger and manual adjustments, self-service requests and the enforced approval chain, the legacy leave register, and year-end carry-forward, encashment and liability.

• Leave types, public holidays and accrual rules · 14 min
• The leave ledger: View Balances and Adjust Balance · 10 min
• Requests and the approval chain · 20 min
• Year-end: carry-forward, encashment and leave liability · 16 min

Pay periods and their lifecycle, Nigerian statutory configuration (schemes, rules, tax bands, reliefs, per-staff overrides), running, approving and reversing period payroll with its known defects, off-cycle and retro runs.

• Pay periods and their lifecycle · 8 min
• Statutory configuration: schemes, rules, bands, reliefs and overrides · 22 min
• Run, approve and reverse period payroll · 22 min
• Off-cycle runs, retro adjustments, advances and timesheets · 20 min
• Bank, pension and tax outputs and the Liability Report · 20 min
• Legacy Finance → Payroll versus Payroll v2 · 15 min

Support employees and managers through ESS and MSS, run performance with goals, feedback, 360 cycles, calibration, final ratings, PIPs and comp planning (and recognise the legacy appraisal forms), handle discipline, grievances.

• Employee and manager self-service · 20 min
• Performance v2: goals, feedback, 360, calibration, PIP and comp planning · 25 min
• Discipline, grievances, recognition and redemption · 18 min
• Workforce planning, HR analytics and Insights · 20 min

One chained month at DEMO HOSPITAL that uses every module: hire a maternity nurse through the ATS, onboard her, roster and correct her attendance, give her leave, pay her and file the statutory returns, then handle a resignation.

• Capstone: hire, onboard, roster, leave, pay and exit · 20 min