Hospital-IMS for Procurement & Stores Officers
Buy, receive, store, count and hand off for payment on Hospital-IMS, end to end, without asking anyone how.
by Sankofa Skills Studio · vetted expert author
What you'll gain
Real first steps, checklists and worked examples you can act on — not just concepts.
Pass a real exam and earn a publicly verifiable certificate employers trust.
Unlimited practice mode + spaced-repetition flashcards, then unlimited exam retakes.
Keep the lessons and every future update to this course, forever.
What you'll cover
7 modules · 24 lessons · timed certification exam
1. The procurement desk and the vendor master 4 lessons
Where procurement and stores live on the menu, how the supply chain flows, and everything you do with a vendor record: registering, finding, notes, ledgers and supply-rate analysis.
- Your map of procurement and stores in Hospital-IMS Preview · 16 min
- Registering and finding vendors · 20 min
- Vendor notes: debit and credit adjustments · 18 min
- Vendor ledgers and supply-rate analysis · 20 min
2. Requisitions, quotations and supplier certificates 4 lessons
The requests that feed purchasing (Finance requisitions and their approval), Requests for quotation and the known RFQ defects, and keeping supplier certificates current.
- Making a requisition, single and bulk · 18 min
- Requisition statuses and the approval chain · 16 min
- Requests for quotation · 20 min
- Supplier certificates · 16 min
3. Purchase orders and service invoices 4 lessons
Writing a purchase order line by line, finding orders and unit prices, the location-level approval gate, and recording services on vendor service invoices.
- Writing a purchase order · 22 min
- Finding orders and order lines · 16 min
- Purchase order approval and the location switch · 14 min
- Vendor service invoices · 16 min
4. Receiving goods and matching before payment 3 lessons
Receiving a delivery on Register Stock Intake against a purchase order, viewing intakes, patient returns inward and stock returned to vendors, and reading the three-way match.
- Registering a stock intake against a PO · 24 min
- Viewing intakes and handling returns · 18 min
- The three-way match · 18 min
5. Stores, item attributes and material inventory 3 lessons
Registering and viewing stores, the categories and classes that filter every stock screen, and the Material Inventory group for non-drug stock.
- Registering and viewing stores · 16 min
- Item categories and classes · 16 min
- The Material Inventory group · 18 min
6. Stock control: transfers, counts, reorder levels and insights 4 lessons
Moving stock between stores, running counts and cycle counts through to posted variances, adjustments, reorder levels, reading the procurement Insights cards, and handing a supplier to Finance for payment.
- Transferring stock between stores · 18 min
- Stock counts, cycle counts and variances · 22 min
- Adjustments and reorder levels · 18 min
- Procurement insights and the payment hand-off · 18 min
7. Capstone: a full procurement and stores day 2 lessons
One chained case from a ward request to a paid, matched and counted supply, using every screen in the course, followed by a self-audit checklist.
- Capstone case: from ward request to paid supplier · 25 min
- Capstone self-audit checklist · 15 min
Frequently asked
Is the certificate verifiable?
Yes. Every certificate carries a unique ID and a cryptographic signature. Anyone — an employer or a client — can confirm it instantly on our public verification page, with no login.
Who teaches this course?
A vetted expert author — Sankofa Skills Studio. Every expert course is reviewed and fact-checked before publication, and the author earns a revenue share on your enrolment.
How long do I have access?
Lifetime. Once you enrol you keep access to the lessons, practice mode and flashcards — including future updates to this course.
What happens if I don't pass the exam first time?
You can retake it — up to 5 attempts, with a 12-hour wait between attempts. Practice mode is unlimited, so rehearse with the same verified question bank until you're ready.
Can my team enrol together?
Yes. Talk to us about group and organisation rates — certifying a whole team is faster and cheaper than one at a time.
Continue your path
Learners taking this course often go on to: