Hospital-IMS for Finance Officers & Accountants

Where every Finance screen lives, the common screen patterns (search boxes, duration presets, the debit/credit preview panel), segregation of duties, and how bills, receipts, lodgements and vouchers post to the general ledger.

• The Finance menu and the screen patterns you will use every day Preview · 14 min
• Account-Transaction Mapping: how bills, receipts and payments post to the ledger · 16 min
• Finance Insights cards: reading the treasury analytics · 13 min

Build and read the chart of accounts, bring opening balances in, post a balanced manual journal, and verify it through View Journal Entries, View Accounts Ledger and View Trial Balance.

• Chart of accounts and account groups · 16 min
• Opening balances: Post Balance-Sheet Opening Entries · 12 min
• Post Journal Entry: the manual double entry · 16 min
• Journals, ledger and trial balance: verifying the books · 16 min

Register and read bank accounts, bank the cashiers' takings and approve lodgements, record withdrawals and transfers between the hospital's own accounts, enter FX rates, and run per-user petty-cash floats.

• Bank accounts, the bank account statement and FX rates · 11 min
• Bank lodgements and their approval · 18 min
• Bank withdrawals and bank-to-bank fund transfers · 13 min
• Petty cash: per-user floats, spending and ledgers · 15 min

Reconcile a bank statement end to end: save a Bank Import Profile, upload the statement, work the Reconcile Bank Workbench (Run Auto-Match, Match Selected, Ignore Line(s)), investigate what remains and close the reconciliation.

• Bank Import Profiles and uploading a statement · 17 min
• Working the Reconcile Bank Workbench · 15 min
• Reconciling items, history and month-end evidence · 8 min

Classify every outflow with Fund Categorization, register single, bulk and prepaid expenses, raise and approve requisitions, write single and bulk payment vouchers, route them through approvals, and read the breakdowns.

• Fund Categorization: categories and sub-categories · 11 min
• Registering expenses: single, bulk and prepaid · 20 min
• Requisitions: asking before spending · 14 min
• Payment vouchers: write, bulk, approve, print and analyse · 18 min

Register assets with the right depreciation inputs and method, record loans with or without an amortization schedule (and record repayments despite the missing repayment screen), and know the legacy Finance payroll schedule screens.

• Registering fixed assets and depreciation · 11 min
• Loans: registration, amortization, View Loans and the repayment gap · 15 min
• Finance payroll: levels, items and schedules · 22 min

Build a budget from FP&A New Budget through the Editor, Submit, Approvals and Close & Lock, branch it with Scenario Clone or the Prior Year Wizard, set enforcement, read the Variance Report, then produce the Balance Sheet, P&L and Cash Flow.

• Creating and editing an FP&A budget · 13 min
• FP&A scenarios: Scenario Clone, the Prior Year Wizard and the missing scenario screens · 13 min
• Submit, approve, close and enforce: the budget lifecycle and variance · 14 min
• The statutory statements: Balance Sheet, P&L, Cash Flow and comparisons · 16 min
• Management reports: income statements, cash book and financial summaries · 17 min

Chain every screen in the course: the month-end close sequence ending in Post Closing Entries for a Period, and a full finance-officer day from cash-up to statements.

• Month-end and period close, in order · 11 min
• Capstone: a full finance-officer day · 20 min